Automation project · 2026

Social Media Content
Calendar

A 28-step Zapier + AI workflow. When a post is approved in Google Sheets, it auto-generates platform-specific AI captions, spins up a Trello design task, notifies the creator on Gmail, alerts the team on Slack, and sends a 24-hour reminder before going live. 3 platforms. 28 steps. Zero manual work.

⚡ Built in Zapier + AI No-code 28 steps 3 platforms AI captions

Zap steps

Platforms

24h

Pre-live reminder

Automation flow

📊

Sheets trigger

⚡

Filter

🕐

Formatter

🔀

Paths split

🤖

AI caption

🃏

Trello design task

✉️

Gmail to creator

💬

Slack alert

⏰

Delay 24h

🔔

Slack reminder

How it works

Trigger

New Sheets row

A new approved post in the content calendar fires the Zap — no polling delay, no manual push.

Filter + Format

Validate & schedule

Only "approved" rows proceed. Formatter normalizes the publish date/time for downstream steps.

Paths

3 platform splits

Paths by Zapier routes the post into one of three platform-specific tracks (LinkedIn, Instagram, X).

Caption per platform

AI by Zapier generates a tone-matched caption sized for each channel's best-practice format.

Delivery

Trello + Gmail + Slack

A Trello card is created for the designer, the creator gets a Gmail brief, and the team is pinged on Slack.

Reminder

24h pre-live ping

Delay by Zapier holds the second Slack message until 24 hours before publish — nothing slips.

Proof of results

⚡

28-step Zapier + AI workflow

Multi-path content automation: Sheets trigger, Filter, Formatter, 3-way Paths split, AI caption generation per platform, Trello design task, Gmail notification, Slack alert, 24h delay, and Slack pre-live reminder.

Steps 1–4: Trigger → Filter → Format → Paths split

Each path: AI caption → Trello → Gmail → Slack → Delay → Slack reminder

3 parallel platform tracks · zero manual handoffs

Zapier Social Media Content Calendar workflow screenshot showing 28 steps across Google Sheets, Filter, Formatter, Paths, AI Caption, Trello, Gmail, Slack, and Delay nodes

Full 28-step Zapier workflow: Sheets trigger → Filter → Formatter → 3-way Paths → AI captions → Trello → Gmail → Slack → Delay → Reminder

Social Media ContentCalendar

Want one like this for your team?

Social Media Content
Calendar